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Administrative Assistant

Location:

Paris, TX

Job type:

Full-Time

Salary Range:

$14.00 - $18.00 per hour

Schedule:

Monday - Friday

Description/Job Summary

An Administrative Assistant is responsible for greeting visitors and answering phones and emails in a timely, professional manner. They must be a master at multi-tasking that is excellent with communication skills and organization of papers, electronic paperwork, files, and more. Should be able to politely and professionally assist management and all other employees in the company. To be successful as an Administrative Assistant you should be attentive to detail, accurate, and willing to meet challenges that may arise.

Main Job Tasks & Responsibilities

Greet clients, vendors, and other visitors in a friendly, professional manner
Determine the guest’s needs • Assist guests in coordinating with the appropriate person
Answer and address incoming phone calls and emails in a timely and polite manner
Clearly determine the purpose of the call or email
Answer questions when possible, providing correct information
Forward calls and emails to the appropriate person
Take and deliver detailed messages accurately and completely
Enter leads and new jobs into Aspire
Create online files for sales jobs and create job packets
Track office inventory and consumables and create a weekly list of items to order when necessary
Scan and file documents
Make deliveries / run errands
Create and publish posts on social media accounts
Other duties as assigned which may or may not be directly related to the position

Benefits

• Company Provided Uniform Shirts
• 401(k) with Company Matching Funds
• Paid Time Off
• Company Paid Holidays

Required Skills

1-3 years of receptionist experience
Excellent written and verbal communication skills
Highly motivated, self-driven individual who is punctual, dependable, and accountable
Positive Attitude, team oriented, a strong work ethic, and an outgoing personality
Disciplined, proactive and excellent follow-through skills
Ability to work with a high degree of attention to detail and discretion
Must be highly organized and have ability to prioritize tasks in rapidly changing environment
Great time management skills
Expert Multi-tasker
Ability to work with a culturally diverse workforce
Must be a problem solver with an ability to look at situations from multiple angles to come up with the most desirable result
Must be resilient and consistent
Must be highly proficient with a computer, working within the Microsoft suite of applications, and ability to learn our company software (Aspire)
Bilingual a plus
Valid TX Driver’s License and an acceptable driving record
Must be able to pass drug test at any time. (Required)

Required Experience

1 – 3 + years (Preferred)